Berlin is currently served by Berlin Schönefeld (SXF) and Berlin Tegel (TXL) with direct flights from some North American cities and many European cities. Directions from SXF and TXL to the CPS Week venue can be found here. Berlin is also served by frequent regional and intercity train services from Hamburg.

The CPSWeek 2014 conference organizers anticipate the availability of Student Travel Support funds to encourage the participation of students in CPSWeek 2014 that would otherwise not be able attend. Each grant will contribute towards partial reimbursement of registration and travel costs. (Support could be as high as $2000-$2500 per person, but the actual level will depend on the number of applications received and expenses incurred versus available funds.)

Important Dates

• Application Deadline: March 14, 2014
• Notification of Acceptance: March 18, 2014

Eligibility

The award of the travel stipends will be in accordance with the following guidelines:

• The applicant must be a current graduate student at a U.S. institution of higher education; higher priority will be given to U.S. citizens and permanent residents.
• The applicant must have a fully-paid student registration for HSCC, ICCPS, IPSN, HiCONS, or RTAS and must physically attend CPSWeek 2014.
• Travel stipends will be awarded on the basis of financial need. Students who are funded or have other means for covering their travel should not apply.
• Students who have already received travel grant from a CPSWeek-related conference or workshop should not apply.
• Actual expenses must exceed stipend amount.
• Special consideration will be given to requests of students from groups and/or institutions that are underrepresented in the field of cyber-physical systems.
• Student authors who are PRESENTERS of papers are allowed, but will be given lower priority, since they should otherwise be expected to attend. Other student authors and non-author students are particularly encouraged.

How to apply

• Student applicants should pay the registration fees first and demonstrate their intention to travel to CPSWeek 2014. If selected, the travel grant should cover partially their registration and travel costs.
• The student applicant must send an email to msb (at) ku.edu
• The subject of the email must be, in all uppercase letters, the following: CPSWEEK 2014 TRAVEL SUPPORT APPLICATION
• This email must include the student's faculty advisor in the cc list.
• The email must include the following information:
     Name:
     University:
     Address:
     email:
     Advisor Name:
     Research Topic:
     Degree Sought:
     Are you registered for CPSWeek 2014 (yes/no)?
     Are you the presenting author of the paper (yes/no)?
     Are you the sole registrant among authors of the paper (yes/no)?
     Is your research funded by an active grant (yes/no)?
     If Yes, is NSF the source of funding (yes/no)?
     Underrepresented state/institution (yes/no)?
     Underrepresented/minority student (explain in few words)?
     Are you a U.S. citizen or permanent resident (yes/no)?

Successful applicants will receive notification via email together with instructions on how to receive partial refunds which will be issued to the person or institution that covered the expenses.

Entry Requirements for Germany

Citizens from the EU and the EEA (European Economic Area) member states may enter Germany with a valid passport and do not require a visa (for visits of up to 90 days in a six-month period).

Participants of other countries please check the list of our Federal Foreign Office, whether a visa is required to enter Germany: List of Countries

For visa application (“Schengen Visa”) please contact the German mission responsible for your place of residence. In order to obtain a Schengen Visa, you will have to prove that you will be able to support yourself financially during your stay in Germany. For all Schengen States, you will also be obliged to provide evidence of travel health insurance coverage and you also need an invitation letter for the embassy to grant you your visa. When completing the application for the Schengen Visa, please be sure to state “scientific work” or “research” as the purpose of your stay. More information can be found at the Website of the Ausärtiges Amt.

Information about the Visa fees is also listed in this pdf file from Auswärtiges Amt.

Visa Application

To apply for visa you need a letter of invitation from CPSWeek organizers. Please send an e-mail to registration (at) cpsweek2014.org to request such a letter and please supply the following information:

• your name, birth date, dates of arrival and departure, affiliation, postal address and the e-mail address to which the letter is to be sent
• if you are an author of an accepted paper at a conference or a workshop, please supply the title of the paper and the name of the conference or workshop where it is scheduled to appear
• if you do not have a paper, and are not one of the organizers, please provide the evidence of CPS Week registration